Premises licence and club Premises certificate – Licensed area plans advice
Although it is not a legal requirement, please clearly mark the boundary of the area(s) to be licensed in
red; this makes it clearer to the responsible authorities (Police, Fire etc.) who will be consulted on the application.
Plans, for written and electronic applications, will not be required to be submitted in any particular scale, but they must be in a format which is “clear and legible in all material respects”, i.e. they must be accessible and provide sufficient detail for the licensing authority and the responsible authorities to be able to determine the application, including the relative size of any features relevant to the application. There is no requirement for plans to be professionally drawn as long as they clearly and neatly show all the prescribed information.
The plan
must show
- the extent of the boundary of the building, if relevant, and any external and internal walls of the building and, if different, the perimeter of the premises;
- the location of points of access to and egress from the premises;
- if different from sub-paragraph (b), the location of escape routes from the premises;
- in a case where the premises is to be used for more than one licensable activity, the area within the premises used for each activity;
- fixed structures (including furniture) or similar objects temporarily in a fixed location (but not furniture) which may impact on the ability of individuals on the premises to use exits or escape routes without impediment;
- in a case where the premises includes a stage or raised area, the location and height of each stage or area relative to the floor;
- in a case where the premises includes any steps, stairs, elevators or lifts, the location of the steps, stairs, elevators or lifts;
- in the case where the premises includes any room or rooms containing public conveniences, the location of the room or rooms;
- the location and type of any fire safety and any other safety equipment including, if applicable, marine safety equipment; and
- the location of a kitchen, if any, on the premises.
The Plan may include a legend through which the matters mentioned or referred to in the above paragraph are sufficiently illustrated by the use of symbols on the plan.
Beer gardens or other outdoor spaces for the consumption of alcohol
Consumption of ‘on-sales’ of alcohol outdoors = show tables and chairs etc. and include this area in the red or bold black licensed boundary. The sale of alcohol could also take place in this area.
Consumption of ‘off-sales’ outdoors = show tables and chairs etc. and hatch this area in another colour to the licensed boundary (label it ‘area for consumption of ‘off sales’).
Applicants may consider whether they might want to use a garden or other outdoor space as a location from which alcohol will be consumed. The
sale of alcohol is to be treated as taking place where the alcohol is appropriated to the contract (usually the bar counter). In scenarios where drink orders are taken by a member of staff in the garden or outdoor space and the member of staff then collects the drinks from the licensed premises and returns to deliver them to the customer this would be treated as an off-sale and any conditions that relate to ‘off-sales’ would apply.
However, it will be necessary for the applicant to include the garden or other outdoor space on the plan as part of the area covered by the premises licence if the intention is to provide a service whereby drinks are available for sale and consumption directly from that area (i.e. the provision of on-sales). This would apply in the case of an outdoor bar or a service whereby a member of staff who is in the garden or outdoor space carries with them drinks that are available for sale (without the need for the staff member to return to the licensed premises to collect them).
If the beer garden or other outdoor area is to be used for the consumption of ‘off-sales’ only, there is no requirement to show it on the plan of the premises, but the prescribed application form requires the applicant to provide a description of where the place is and its proximity to the premises. The advice is that you should mark and label these areas “consumption of an off sale”.
Example 1 ‘Off’ sales only from a shop
Example 2 ‘On’ (or ‘on & off sales’) from a café
CCTV and fire/detection etc needs to be added.
Example 3 ‘On sales’ (or ‘on & off sales’) from a café with outdoor spaces for the consumption of alcohol
CCTV and fire/detection etc needs to be added.
The outdoor areas must be labelled e.g. front patio and rear garden. Draw tables and chairs in these areas if they are provided.
In this example alcohol consumed in the outdoor spaces will be an ‘on sale’.
Alternatively
In this example alcohol consumed in the dotted outdoor spaces will be an ‘off sale’.
CCTV and fire/detection etc needs to be added.
The outdoor areas must be labelled e.g. front patio and rear garden. Draw tables and chairs in these areas if they are provided.
Label the dotted areas = outdoor space for the consumption of an ‘off sale’.
Example 4 Multiple buildings on the same site.
Provide a scale drawing of the site which clearly shows the site boundary and each building/outdoor area within the boundary
Put a red line around each building and outdoor area to be licensed or you could consider taking advice about putting a red line around the boundary or part of the site.
Separate scale drawings of each building must also be provided.
